Abstracts Submission



The deadline for symposium submission is: 30/11/2023
The deadline for oral and poster submission is: 30/01/2024
The deadline for abstract evaluation results is: 29/02/2024


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LATE BREAKING RESEARCH | Oral Communications and Posters

DEADLINE: January 30, 2024

 

The Oral Communications and Posters submissions have been extended. This is a new opportunity for you to submit your clinical or research work in IACAPAP Congress 2024!

 

To submit, the author responsible for submitting the abstract must be registered for the event. After your registration, click on MY SUBMISSIONS menu in the restricted area (MY LOGIN).

 

When submitting, you must choose the category Late Breaking Research. Check out the instructions in the guidelines below.

 

IMPORTANT: New submissions will be evaluated in February, 2024.

 



I - Instructions for submission

 The event secretary is available to clarify any doubts or difficulties from Monday to Friday, from 8:00 AM to 6:00 PM (GMT-3), through the email: camila.mazotti@ccmgroup.com.br

 

1) To submit, the author responsible for submitting the abstract must be registered for the event. Payment is not required at the time of registration. This can be done after the communication of acceptance of your abstract. Other co-authors who register for the congress should not resubmit the abstract already registered.

• Abstracts must be sent exclusively via the congress website.

2) Access the restricted area, providing your login and password registered during registration. New menus will appear.

3) Click on the [My Submissions] menu.

4) Follow the instructions on the screen to access the abstract submission form. Complete all fields in the online form.

* Choose the form of presentation:

 

Symposium: 

A 90-minute session with 3-4 speakers, presenting on a similar topic. The chair submits an overall abstract describing the session and an individual abstract for each of the presentations forming the session. The symposium should have an overarching theme to be discussed by the chair. Symposiums with participants from different services, cities or countries are more likely to be accepted. It is recommended that presentations are made in English, but Portuguese and Spanish are acceptable. However, it is not guaranteed that there will be simultaneous translation. Slides are strongly recommended to be presented in English.

ATTENTION: The author must submit the final information for the SYMPOSIUM in a single step, as there is no possibility of editing this content. In other words, it cannot be saved in the system for later submission.

Submissions for the symposium category that are not selected by the Scientific Committee may be considered for other presentation formats, and the responsible author will be informed of this decision.

 

Oral communication: 

A 10-minute oral presentation, including question and answer time. Presenters show the research and findings based on their accepted presentation in a Power Point presentation.

 

Poster: 

Will be only in digital format and a poster board will be allocated in a designated area of the Conference. All posters must be prepared and presented in English.

 

5) Before submitting the abstract, review it carefully. No changes will be allowed after the submission.

* The author responsible for the submission must complete all fields in the online form. All communications referring to the scientific work will be sent only to the corresponding author by the registered e-mail and he/she must be responsible for passing it on to the co-authors;

6) When you finish submitting abstracts, click the "Disconnect" button.

7) After submitting the abstract, an automatic email will be sent to the corresponding author, confirming the registered information.

8) If you do not receive the automatic email on the same day confirming the submission, the abstract may not have been sent correctly. In this case, contact us by e-mail (camila.mazotti@ccmgroup.com.br) informing the event and the problem that occurred.

9) For new accesses to the web, just inform USERNAME and PASSWORD. If you have forgotten it, use the "Remember Password".

 



II - Important information

• The abstract can be prepared in Portuguese, English or Spanish. If possible, prefer English. However, whichever language is chosen, it is essential that it is grammatically correct, otherwise it may be a reason for rejection of the abstract.

• Posters should be presented in English only.

• Oral communication and Symposiums can be presented English, Portuguese and Spanish. English is recommended as it is possible that there will be no simultaneous translation in your room.

• Slides are strongly recommended to be presented in English.

• The deadline for abstract submission for Symposium is: November, 30th, 23.
• The deadline for abstract submission for Poster/oral communication is: November, 30th, 23.

• To receive your presenter certificate after the event, one of the listed authors must be registered and have participated in the event.

There is a maximum limit of three submissions per author. There is no limit of authors per submission. Fragmented submissions are not accepted; the entire work must be contained within the oral presentation or the submitted poster. Symposium presentations, oral presentations, or posters of new work and data have higher chance of acceptance. While supporting previous work is permissible, it is expected that the submission adds something new and innovative.

Please enter the authors in the desired order. IMPORTANT: The presenter must also be included in the list of authors.

• The result of the evaluation will be announced in the author's restricted area, in the “My Submissions” menu on January, 15th, 2024 for Symposium and January, 31th, 2024 for Poster/oral communication.

• The person responsible for submitting (and every symposium presenter), after obtaining its approval, needs to confirm the payment of its registration until 05/03/2024 (March, 5th). The presentation must be made by the person indicated when submitting the abstract. If this is not possible, another author must perform the presentation, provided that he is registered for the event and has paid the registration fee.

• Abstracts will be sent exclusively through the official website of the Congress.

• Only one certificate will be issued per presented abstract, and the certificates will be printed based on the registered order of authors.

• Attention: all materials produced about the abstracts (annals, certificate, among others) will be a faithful reproduction of the information submitted by the author. Therefore, it is not possible to make changes to the spelling of the title, abstract or authors after the deadline for submission. We emphasize that the information provided is the sole responsibility of the author who submits the abstract. Incompletely spelled names (by abbreviation or omission of one or more surnames) will not be changed and will appear in the official program and digital certificate as informed by the main author at the time of registration.

• The discounted values will respect the dates of the 'Registration Fees' table available on the event's website, regardless of the date of approval of the works. To guarantee payment with a discount, it is necessary to register by the dates described in the table. There will be no reimbursement of registration fees paid in cases of withdrawal or absence from the Congress or if the abstract is not accepted.

• The main author will be able to choose the preferred way of presenting the abstract. However, the Scientific Committee reserves the right to change this choice.

• The final decision of the evaluation committee is considered final, irrevocable, and unappealable, which will not be reviewed. Submissions that are not accepted for oral presentations may be selected for poster presentations. If that is the case, the authors will be informed of this decision.

• By submitting papers, authors assume compliance with legislation and ethical standards governing research with human beings and animals, including approval by the Research Ethics and Clinical Ethics Committees in Animal Research.

• The Scientific Committee reserves the right to refuse abstracts, without providing further information on the rationale for rejection.

• Submission of the abstract represents a commitment by the author(s) to present the work, if accepted, during the event.

• The Organizing Committee and the Scientific Committee of the Congress will not be responsible for the content of the physical or digital posters, this being the sole responsibility of the authors, as well as they will not be responsible for the costs of transportation, accommodation or any other related to the presentation of the works.

• Only those Presentations formally accepted will be published in the Conference Proceedings as submitted. Please ensure you check your data carefully before submitting as changes or additions will not be accepted. 



III - Instructions for preparing

• The Title must be concise and reflect the study to be presented.

• The abstract text should not exceed 300 words (does not include title and authorship/affiliation) with spaces, a limit of 250 characters for the title.

• Structure: The abstract should include the following sections:

- Background: Explain the context and motivation for the research.

- Objective: State the research question or hypothesis.

- Methods: Describe the methods used to address the research question or hypothesis.

- Results: Summarize the key findings of the study.

- Conclusion: Discuss the implications of the results and how they relate to the research question or hypothesis.

- Conflicts of Interests

• Case reports should be structured in: Case Presentation, Discussion and Final Comments. Bibliographical references should not be included. Considering that case reports make an important contribution to the exchange of experience among professionals, the Commission recommends that only reports of common cases with atypical evolution or of really rare cases, which are of significant relevance, be submitted.

• Case reports without clear originality and relevance that justify their presentation will not be accepted.

• The Institution or Institutions where the abstracts was carried out, as well as the authors' names, must NOT be mentioned in the body of the text.

• The content of the abstract must be related to the chosen topic.

• The use of graphs or tables in the submission of abstracts will not be allowed, although such resources can be used in formatting the presentations;

• It is suggested that authors refrain from using abbreviations.

• Results based on statements such as “results will be presented” and or “data will be analyzed” will not be considered. These should be set out as clearly as possible and conclusions should be based on the data presented. In this case, the authors must present preliminary results, or if it is an ongoing study, for example. Likewise, abstracts whose results, from the same work, are sprayed in different abstracts will not be accepted.

Submissions presenting a literature review must adopt a systematic approach and ideally should be pre-registered.

• Trade names are not allowed, only generic drug names, written in lower case.

 Style: Use clear and concise language. Avoid jargon and acronyms that may not be familiar to all readers. Use active voice and the past tense to describe the research methods and results.

References: If necessary, include references in a separate section at the end of the abstract. A maximum of five references should be used (e.g. Smith 1999). 



IV – Topics

» I - Regional topics
» II - General Child and Adolescent Mental Health
» III - Psychiatric Disorders and Comorbid Conditions
» IV - Principles of Treatment and Care
» V - Technologies and Mental Health
» VI - Mental Health and Allied Disciplines


V - Evaluation criteria

The Scientific Committee will use the following topics below to evaluate the abstracts:

1.    Relevance: Is the abstract relevant to the theme of the conference or journal it is submitted to? Does it address a current and important issue?

2.    Originality: Does the abstract present original research or a novel perspective on an existing topic? Does it make a new contribution to the field?

3.    Clarity: Is the abstract written in clear and concise language? Can the reader understand the main points of the research without having to read the full paper?

4.    Structure: Does the abstract have a clear and well-organized structure? Is it divided into sections such as background, methods, results, and conclusions?

5.    Significance: Does the abstract provide evidence that the research is significant and meaningful? Does it explain why the research is important and what implications it has for the field?

6.    Methodology: Does the abstract explain the methods used in the research and their appropriateness for the research question? Are the methods clear and well-described?

7.    Results: Does the abstract present the main findings of the research clearly and concisely? Are the results well-supported by the data and methods used?

8.    Conclusion: Does the abstract provide a clear and concise conclusion that summarizes the main findings and their implications for the field?

9.    References: Are any references provided in the abstract relevant, current, and appropriate for the research topic?

 

Each criterion will be scored on a scale of 0 to 2 points, with 0 being poor, 1 being satisfactory, and 2 being excellent. The total score for an abstract will be out of 14 points. The scores will be interpreted as follows: 0-5 points: Poor abstract, unlikely to be accepted; 6-10 points: Satisfactory abstract, may be accepted depending on the number of submissions and quality of competition; 11-14 points: Excellent abstract, highly likely to be accepted

 



VI - Instructions for approved abstracts - Oral communication

• The presentation should be limited to 08 minutes, with an additional 02 minutes allocated for discussion. Any time exceeding the 08 minute limit will be deducted from the discussion time. After 10 minutes, the panel will request the conclusion of the presentation, without allowing for questions.

• The presentation must be created in Microsoft PowerPoint or converted to an acceptable format (.ppt or .pptx). Presenters are required to attend the Slide Preview Room one day in advance to save the file in the system using a pen drive.

• Oral communication can be presented English, Portuguese and Spanish. English is recommended as there may be no simultaneous translation in your room.

• Slides are strongly recommended to be prepared in English.

• We recommend using 8 to 10 slides, focusing on the essential aspects of methods and results, suggesting the following distribution: Objective (1 slide), Methods (2 slides), Results (4 slides), and Conclusion (1 slide). Figures, tables, and graphs are welcome. If you have any potential conflict of interest, it is expected that you declare it on the second slide of your PowerPoint (PPT) presentation.

• The use of the event's standard slide template for the presentation is optional. [CLICK HERE] to download the standard template. [SOON]

• If none of the authors attend the event, the presentation will be canceled, and no certificate will be issued.

• Presentations will be evaluated by 01 member designated by the Scientific Committee, with expertise in the thematic area.

• Information about the day and time of the presentation will be available in the restricted area of the author responsible for the submission through the [My Submissions] menu and will be previously stipulated in the congress's scientific program.

• The Congress Organizing Committee will not be responsible for registration fees, transportation, accommodation, or any other costs incurred for the presentation of abstracts.

• The Scientific Committee determines the date and time of the presentation, and it is not possible to request a change in the participation date.

 

Presentation Schedule

Soon.



VII - Instructions for Approved Abstracts - E-poster

- Submission deadline: until 13/05/2024 - The system will remain open until 11:59 PM - Brasília Time.

- The submission of the e-poster should be done through the following submission link: [CLICK HERE] to be redirected or copy and paste the following link into your browser: https://e-poster.com.br/iacapap2024/

- Instructions for downloading the template and submitting the e-poster are all indicated in the above link. Approved abstracts will be on display throughout the Congress.

- The language of the poster must be in English.

- Due to the presentation format, all approved posters whose authors submitted the PDF through the website as per the guidelines will be displayed on electronic totems throughout the event. Printing the banner is not necessary.

- During the congress, participants can access all approved e-posters on any of the available totems. Abstracts can be found by ID, title, and subject. Each abstract has a link to access the e-poster file.

 

ATTENTION: The abstract's code is located in the [MY SUBMISSIONS] menu of the submitting author.

- The author or co-author who previously submitted the abstract through the website is responsible for timely delivery and proper formatting. The congress organization is not responsible for files delivered outside the established deadline or with formatting issues.

- After the congress, the electronic certificate for the approved work will be made available to the submitting author on the website (subject to event participation and work exhibition).

- The use of QR codes and the inclusion of authors' institutional logos are allowed.

- The best posters will be featured for presentation in specific sessions during the congress. The authors of the selected posters will be notified approximately one month before the event.



VIII - Certificates

After the congress, the certificates of the abstracts approved for presentation will be made available to the author responsible for the submission on the congress website (conditional on his/her attendance at the event). To print or download the PDF file, you must access the "Certificates" menu, located on the congress homepage, enter the registered email, and fill in the "Satisfaction Survey."

  • Important notice: the certificates will not be sent directly by email.
  • A certificate will be issued with the title of the abstract, in the approved modality, and the name of all authors registered at the time of submission.
  • The second certificate will be issued with the title of the abstract, the approved modality, and the name of the presenter.
  • At least one of the authors must be registered and have attended the event to receive the certificate later.
Event Venue
HOTEL WINDSOR OCEÂNICO

R. Martinho de Mesquita, 129 - Barra da Tijuca,
Rio de Janeiro - RJ, 22620-220


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